Executive Administrator & Office Manager

Location: Must be located in the Washington, DC metropolitan area and work onsite in the McLean/Tysons Corner office three days per week

Salary: $75,000–$110,000 per year

Company

hirify.global is an incubation firm building and investing in technology-led companies across healthcare, cyber, and national security. Defcon AI develops artificial intelligence, mathematical optimization, data analytics, and software engineering solutions for resilient optimization of complex systems.

What you will do

• Manage complex calendars for multiple executives, coordinate meetings, prepare agendas and materials, and track follow-up actions.
• Coordinate leadership meetings, offsites, executive travel, and occasional onsite events.
• Process and reconcile expenses through Concur and Unanet, review submissions for compliance, and resolve discrepancies with Finance.
• Support purchasing, invoices, vendor coordination, records management, and other administrative workflows.
• Manage daily McLean office operations, including mail, packages, access badges, workspace needs, supplies, equipment, and vendor services.
• Support office-related onboarding and offboarding and serve as a professional point of contact for executives and employees.

Requirements

• 5+ years of experience in executive administration, office management, or a related professional support role.
• Experience supporting senior executives and managing complex calendars, expenses, reimbursements, and administrative records.
• Strong organizational, communication, interpersonal, customer-service, and prioritization skills.
• Professionalism, discretion, sound judgment, initiative, and the ability to work with minimal supervision.
• Proficiency with Slack and Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Must be located in the Washington, DC metropolitan area and able to work onsite in the McLean/Tysons Corner office three days per week.

Nice to have

• Experience with Concur or similar expense-management software.
• Experience supporting executive leadership in a technology, government contracting, or startup environment.
• Experience coordinating travel, meetings, and company events.
• Bachelor’s degree with at least two years of administrative or event-planning experience.

Culture & Benefits

• Hybrid work arrangement with three office days required for this role.
• Competitive salary, bonus, and equity package.
• Employer-paid medical, dental, and vision insurance for employees and families.
• Unlimited PTO with manager approval and a flexible work environment.
• Fourteen weeks of fully paid parental leave, professional development opportunities, and optional 401(k) and FSA benefits.