Executive Assistant (Breast Oncology)

Location: Boston, Massachusetts; hybrid schedule with 2–3 days onsite per week

Salary: $72,980–$88,035 per year

Company

hirify.global conducts cancer research, provides patient care, educates physician-researchers, and develops public health programs.

What you will do

• Provide high-level administrative and communications support to vice presidents and senior executives.
• Manage complex executive calendars, anticipate conflicts, and coordinate domestic and international travel.
• Prepare presentations, confidential correspondence, meeting agendas, action items, room reservations, and audiovisual arrangements.
• Coordinate hiring, onboarding, workforce tracking, organizational charts, and departmental administrative processes.
• Organize leadership meetings, retreats, department events, and in-person gatherings, including speakers, hosts, and catering.
• Process invoices, purchase orders, requisitions, reimbursements, purchasing-card reconciliations, and budget coding.

Requirements

• High school diploma required; bachelor’s degree preferred.
• At least 5 years of administrative experience.
• Advanced knowledge of Microsoft Office, Google Workspace, Zoom, Adobe, budgeting, and office systems.
• Strong written and verbal communication, customer service, prioritization, problem-solving, and independent judgment skills.
• Ability to handle confidential and politically sensitive information with discretion.
• Ability to work onsite in Boston 2–3 days per week in a hybrid arrangement.

Culture & Benefits

• Inclusive, diverse, and equitable environment focused on compassionate cancer care and research.
• Collaboration with Harvard Medical School-affiliated hospitals and other healthcare partners.
• Opportunity to improve workflow, operating efficiency, and service quality.
• May mentor, supervise, or manage junior administrative staff without direct-report responsibility.
• Equal opportunity employment environment.