Executive Assistant (CIO)

Location: Hybrid role based in Union Beach, New Jersey, USA

Salary: $61,558–$87,940 USD annually

Company

hirify.global develops flavors, fragrances, food ingredients, and health and biosciences solutions, with a focus on sustainable innovation and digital transformation.

What you will do

• Manage the CIO’s complex executive calendar, prioritize meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including itineraries, accommodations, transportation, and documentation.
• Prepare agendas, presentations, briefings, reports, and executive communications.
• Track actions and decisions from leadership meetings and strategic initiatives.
• Serve as a primary contact for the CIO’s office and coordinate with internal and external stakeholders.
• Process expenses and support special projects, leadership events, off-sites, and business initiatives.

Requirements

• 5+ years of experience supporting C-suite executives or senior leadership teams in a global, matrixed organization.
• Bachelor’s degree or equivalent education and relevant experience.
• Exceptional organization, prioritization, attention to detail, and problem-solving skills.
• Strong written and verbal communication skills and sound judgment when handling confidential information.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, Word, and Teams.
• Fluent English required, with the ability to collaborate across cultures, geographies, and functions.

Nice to have

• Experience supporting a CIO, CEO, CFO, or another senior executive in a multinational organization.
• Experience with SAP, Concur, Workday, or similar enterprise platforms.
• Project management experience and exposure to executive-level technology, transformation, or digital initiatives.

Culture & Benefits

• Medical, dental, and vision coverage.
• 401(k), vacation, holidays, and 16 weeks of paid parental leave.
• Annual bonus plan and professional growth opportunities.
• Inclusive culture focused on innovation, sustainability, continuous learning, and diverse perspectives.
• Collaboration with professionals across multiple geographies and functions.