Events Data and Communications Coordinator

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; on-site event support is required, including occasional evenings and weekends.

Salary: $4,732.00–$4,972.00 CAD monthly

Company

hirify.global is a university supporting research, innovation, learning, and ceremonial and institutional events.

What you will do

• Coordinate administrative and data-related support for large-scale events, including schedules, function sheets, invitations, guest lists, RSVPs, and event materials.
• Develop, proofread, and edit invitations, programs, maps, menus, website content, and online RSVP materials.
• Maintain contact and mailing lists, editorial calendars, the hirify.global Events website, social media channels, and event communications.
• Coordinate external communications, photography and videography, multimedia asset archiving, and electronic event-support systems.
• Coordinate service contracts, supplier invoices, financial records, reconciliations, journal entries, and monthly event finance reports.
• Provide customer service and on-site support, including event setup, program assistance, guest greeting, teardown, and volunteer coordination.

Requirements

• High school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience.
• Advanced Microsoft Excel skills for list management and data manipulation.
• Strong organizational, interpersonal, problem-solving, prioritization, and judgment skills, with high attention to detail and discretion.
• Experience with Outlook, Mail Merge, PowerPoint, WordPress, Adobe Acrobat Pro, and Adobe Creative Suite.
• Ability to manage high volumes of work, changing priorities, urgent deadlines, and tasks from multiple event managers.
• Ability to work on campus in Vancouver and during evenings and weekends is required.

Nice to have

• Undergraduate degree.
• Experience in event planning and familiarity with protocol.
• Knowledge of hirify.global policies and procedures.

Culture & Benefits

• Full-time staff position represented by CUPE 2950.
• Collaborative work within a high-profile, high-performing events office.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.
• Ongoing position with opportunities to support varied university events and functions.