Program Coordinator, Medical Communications

Location: Remote, United States. Candidates must be legally authorized to work in the United States without employer sponsorship.

Salary: $41,600–$62,400 USD annually.

Company

hirify.global – Medical Communications translates scientific information about pharmaceutical and biotech therapies into clear and credible communications.

What you will do

• Track project deliverables, deadlines, workflow obstacles, and status updates across departments.
• Coordinate the medical, legal, and regulatory review process, including submissions and communication with clients, supervisors, and project teams.
• Coordinate internal and external meetings, document meeting notes, and distribute project updates.
• Review invoicing documents and final reconciliations, and prepare Sunshine Act and ancillary reports under program manager supervision.
• Coordinate meeting planning with logistics vendors, including site searches, venue contracts, travel, food and beverage, and audiovisual equipment.
• Prepare assignment reports and facilitate assignment team meetings.

Requirements

• Bachelor’s degree, ideally in advertising, marketing, communications, or journalism; other majors may be considered.
• 0–2 years of experience in a client service or agency environment, or relevant internship experience.
• High computer competency and intermediate or advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Microsoft Project, and Outlook.
• Strong written and verbal communication skills.
• Must be legally authorized to work in the United States without employer sponsorship.

Nice to have

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordination and deadline tracking.

Culture & Benefits

• Collaborative, inclusive, and open-minded work environment.
• Opportunities for professional development and career growth.
• Compensation and benefits are provided.
• Recognized as a Best Place to Work by the Philadelphia Business Journal for three consecutive years.