Project Coordinator (Medical Communications)

Location: Toronto, Ontario (Hybrid); occasional travel of less than 10% and onsite participation in client meetings or programs may be required.

Company

hirify.global delivers medical communications projects through coordinated client engagement and production support.

What you will do

• Support medical communications projects from initiation through closeout under the guidance of Client Engagement or Project Management team members.
• Create and maintain project tasks, timelines, milestones, records, scopes of work, and billing schedules in project management systems.
• Support resource scheduling, project-hour allocation, and coordination of internal and client meetings.
• Prepare status reports, meeting agendas, recaps, and project documentation.
• Track Medical, Legal, and Regulatory review submissions, follow up on actions, and escalate risks or issues.
• Track expenses and support invoicing, audits, revenue reporting, data entry, and system maintenance.

Requirements

• Bachelor's degree or equivalent related experience; Communications, Life Sciences, Business, or a related field is preferred.
• 1–2 years of experience in project coordination, project management, or a related administrative role.
• Strong organization, attention to detail, time management, prioritization, and ability to manage multiple deadlines.
• Excellent written, verbal, and interpersonal communication skills, with professionalism and composure under pressure.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Willingness to travel occasionally, less than 10%.

Nice to have

• Experience in medical communications, agency, consulting, or professional services environments.
• Familiarity with project management, document submission, and database systems.
• Understanding of project coordination practices and workflows.

Culture & Benefits

• Collaborative, proactive, and solution-oriented working environment.
• Work closely with Client Engagement, Production, Medical, Legal, and Regulatory stakeholders.
• Opportunity to support multiple projects in a fast-paced environment.
• Hybrid work arrangement in Toronto, Ontario.