Executive Assistant (AI)

Location: Fully remote; comfortable working into the evening on CET and scheduling across Tbilisi, Paris, and San Francisco.

Company

hirify.global builds a consumer AI companion designed to support meaningful human connection and personal well-being.

What you will do

• Manage the CEO's calendar and inbox, protect priorities, and confirm and prepare external meetings.
• Prepare executive briefs and provide proactive status updates with clear answers and recommendations.
• Coordinate business travel and immigration end to end, including visas, document packs, apostilles, flights, hotels, and ground transport.
• Own one-off operational requests involving vendors, deliveries, purchases, documents, and signatures.
• Coordinate hiring across time zones, agencies, candidates, interview feedback, and ATS updates.
• Draft candidate, media, and introduction messages in the CEO's voice and identify work before it is assigned.

Requirements

• 3–5+ years of experience as an EA, PA, or operations coordinator supporting a founder or C-level executive in a small, fast-moving company.
• Exceptional written English and the ability to write accurately in another person's voice.
• Strong organization, proactive follow-through, and reliable status reporting under pressure.
• Ability to work into the evening on CET and coordinate across Tbilisi, Paris, and San Francisco time zones.
• Discretion when handling sensitive material.
• Fluency with Google Workspace, Slack, Notion, Zoom, and daily AI tools.

Nice to have

• Experience with business immigration paperwork, including O-1 visas, work visas, Schengen applications, consular appointments, and apostilles.
• Experience coordinating hiring end to end and maintaining ATS data.
• Experience as a first operations hire or supporting executives across multiple time zones.

Culture & Benefits

• Flexible job schedule.
• Generous vacation policy.
• Fully remote work.
• Opportunity to contribute to applied AI used by millions of people worldwide.