12 часов назад
Executive Assistant - 12 month FTC
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant - 12 month FTC (Executive Support/Integration): Coordinating complex leadership diaries, meetings, programme administration and executive support during the integration of BMS into Willis Re with an accent on UK–US stakeholder coordination, meeting logistics and sensitive administrative work. Focus on managing conflicting priorities, maintaining programme documentation and access registers, and supporting integration activities through Day 1 and the post-Day 1 period.
Location: UK-based in Ipswich, supporting stakeholders across UK and US time zones. The role requires flexibility for regular early starts and/or later finishes.
Company
provides specialist reinsurance broking, analytics, modelling and research to help insurers manage risk, optimize portfolios and strengthen capital management.
What you will do
- Manage complex diaries for UK leadership, balancing programme, integration and business-as-usual priorities.
- Schedule and coordinate leadership, programme and workstream meetings across UK and US time zones, including invitations, agendas, papers, rooms and logistics.
- Coordinate administrative activity supporting the integration of the BMS business into before Day 1 and throughout the post-Day 1 period.
- Provide responsive executive support, including meeting preparation, briefing materials, correspondence, follow-ups and changing priorities.
- Partner with the PMO on project documentation, trackers, reporting, meeting administration and stakeholder communications.
- Maintain distribution lists and access registers, and act as the main contact for SharePoint and ShareFile access issues.
Requirements
- Proven experience in executive support, diary management, team administration or a similar role in a complex, fast-paced environment.
- Strong organisation and attention to detail when coordinating meetings, deadlines, records and follow-up activities.
- Strong written and verbal communication skills, with confidence working with senior executives and cross-functional stakeholders.
- Proficiency in Microsoft Outlook, Teams, Word, Excel and PowerPoint.
- Ability to anticipate requirements, manage competing priorities, exercise sound judgement and handle sensitive information discreetly.
- Ability to work flexibly across UK and US time zones, including early starts and/or later finishes when required.
Nice to have
- Experience with SharePoint or similar collaboration tools.
Culture & Benefits
- Full-time, 12-month fixed-term contract intended to provide continuity through the key delivery period.
- Working arrangements agreed in advance wherever possible.
- Flexible and inclusive work environment with equal opportunity for qualified candidates.
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