Executive Assistant (Aerospace)

Location: Redwood City, California, United States; workplace is on-site, with hybrid work options and flexibility also mentioned. An onsite visit may be required during the interview process.

Company

hirify.global develops coordinated radar satellite systems and end-to-end hardware, spacecraft, software, and data products for high-resolution 3D mapping, disaster response, infrastructure resilience, and national security.

What you will do

• Manage the CEO’s complex calendar, scheduling priorities, inbox, and email correspondence.
• Coordinate domestic and international travel, accommodations, and detailed itineraries.
• Prepare logistics for board meetings, investor presentations, customer briefings, and pitches.
• Track action items, follow-ups, and special projects across teams to ensure timely completion.
• Act as the primary contact for external stakeholders, board members, and visiting guests.
• Represent the CEO’s voice and priorities with discretion, judgment, and professionalism.

Requirements

• Experience managing complex executive calendars, high-volume inboxes, and travel logistics.
• Exceptional written communication, organizational, proactive problem-solving, and decision-making skills.
• High discretion and confidentiality when handling sensitive business and personal information.
• Proficiency with Google Suite and travel or calendar management platforms.
• Must satisfy U.S. ITAR eligibility requirements: U.S. citizenship, lawful permanent residence, protected-individual status, or eligibility to obtain required U.S. Department of State authorizations.

Nice to have

• 5+ years supporting C-suite executives, ideally in a fast-paced, high-growth startup.
• Client-facing, customer service, or public relations experience.
• Experience in early-stage startups, aerospace, defense, deep tech, or venture capital.
• Comfort working in technical engineering environments and under shifting priorities.

Culture & Benefits

• Health, dental, and vision insurance, including a fully employer-paid medical plan.
• Paid parental leave, 19 vacation days, 10 sick days, and 11 company holidays.
• 401(k) with employer match and commuter support for parking and transit.
• Daily lunch stipend, Audible subscription, Claude Pro access, and relocation support.
• Competitive salary, meaningful equity, and hybrid work flexibility.
• Culture focused on curiosity, collaboration, trust, respect, and high-impact engineering.

Hiring process

• Interviews are conducted via Google Meet, with a potential onsite office visit.
• The typical process takes approximately 3–5 weeks.