Executive Assistant (Automotive)

Location: Mountain View, California, or Pittsburgh, Pennsylvania. Hybrid work with at least 3 days per week in the office; some roles may require more frequent in-office presence.

Salary: $96,000–$172,000 per year for roles based in Mountain View; $87,000–$155,000 per year for roles based in Pittsburgh. Annual bonus, equity compensation, and benefits are also available.

Company

Builds self-driving technology and transportation solutions designed to improve safety, logistics, mobility, and accessibility.

What you will do

• Manage complex executive calendars across multiple time zones and prioritize competing commitments.
• Coordinate end-to-end travel, meetings, candidate interviews, team offsites, onsites, and special events.
• Prepare agendas, leadership meeting notes, presentations, internal documentation, communications, and expense reports.
• Track post-meeting actions, follow up with cross-functional teams, and serve as a liaison for executives and their organizations.
• Support executive onboarding, visitor hospitality, team-building initiatives, and special projects for the Administration department.
• Improve operational workflows while handling confidential information with discretion and adapting to changing priorities.

Requirements

• Proven experience managing complex executive calendars across multiple time zones.
• Exceptional verbal and written communication, executive presence, professionalism, and discretion.
• Strong attention to detail, business judgment, problem-solving ability, initiative, and composure under pressure.
• Proficiency with modern productivity tools such as Google Workspace, Slack, spreadsheets, and slide decks.
• Experience coordinating cross-functional projects and offsite events, working independently and with distributed teams.
• Willingness to provide occasional off-hours support and travel for company offsites or team gatherings.

Culture & Benefits

• In-person collaboration is prioritized, with office attendance expected at least three days per week.
• Annual bonus, equity compensation, and employee benefits.
• Work alongside multidisciplinary experts on complex self-driving and transportation challenges.
• Culture emphasizes safety, integrity, ambitious goals, collaboration, inclusion, and accountability.