Executive Assistant, Office of the CEO (AI)

Location: Hybrid in San Francisco, CA, or remote from the United States and Canada

Salary: $120,000–$170,000 USD per year, plus equity and an annual performance bonus

Company

hirify.global is a technology startup developing Physical AI for commercial autonomous trucks and robotaxis, with offices in Toronto, San Francisco, Dallas, and Pittsburgh.

What you will do

• Manage the CEO’s complex, high-volume calendar, travel, logistics, and meeting preparation.
• Identify inefficiencies in scheduling, pre-reads, meeting acceptance, and operational workflows, then propose improvements.
• Anticipate needs, resolve issues proactively, and track action items, deadlines, and commitments.
• Provide coverage during time-zone shifts or travel and coordinate with other executive assistants.
• Help build the structure and operating practices of the Office of the CEO.
• Support special projects and cross-functional initiatives while handling sensitive information discreetly.

Requirements

• 5+ years of experience supporting C-suite executives, including experience in an established Office-of-the-CEO structure.
• Bachelor’s degree or equivalent professional experience.
• Strong organizational, communication, problem-solving, and judgment skills.
• Experience managing complex calendars and travel logistics in a high-volume environment.
• Experience at a larger-scale company and comfort with occasional, low-volume travel.
• Ability to work collaboratively, reprioritize quickly, and operate effectively with incomplete information.

Nice to have

• Experience using AI-powered tools such as Gemini or Claude to automate executive-support workflows.
• Familiarity with autonomous driving or advanced technology.
• Experience building or shaping an Office-of-the-CEO structure.
• Exposure to executive travel risk or security planning.

Culture & Benefits

• Medical, dental, and vision coverage.
• Paid parental, medical, and family care leave.
• Generous paid time off policy.
• 401(k) or RRSP retirement savings options and health savings account contributions.
• Equity awards, catered meals when working in the office, and team-building events.