Administrative Coordinator I

Location: McAllen, Texas, with work at the Rio Grande Valley Regional Prospective Student Center in Pharr, Texas

Company

Texas A&M University’s Office of Undergraduate Recruitment supports freshman, transfer, international, and other prospective students through recruitment, enrollment, and campus visit programs.

What you will do

• Plan and coordinate daily administrative operations, office procedures, calendars, appointments, records, meetings, and reference materials.
• Serve as a point of contact for admissions and student services, research policies and procedures, and respond to information requests.
• Coordinate student meetings, recruitment programs, events, facilities, charter buses, travel arrangements, registrations, and event records.
• Prepare reports, presentations, correspondence, communications, agendas, itineraries, and data summaries using databases and presentation software.
• Manage office supplies, purchases, invoices, budgets, facilities requests, equipment records, university vehicles, and confidential documents.
• Act as a liaison with the main campus and building management regarding telecommunications, equipment, invoices, space, repairs, and security.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least two years of office administration experience.
• Strong organization, communication, customer service, proofreading, multitasking, and problem-solving skills.
• Working knowledge of office equipment, computers, word-processing, and spreadsheet programs.
• English literacy is required, including the ability to understand and follow written and verbal instructions.
• Ability to work effectively with students and collaboratively in a dynamic environment.

Nice to have

• Bilingual Spanish and English communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat, and other Microsoft Office products.
• Presentation development, program design and assessment, and knowledge of FERPA.

Culture & Benefits

• Medical, prescription drug, dental, vision, life, accidental death and dismemberment, flexible spending, and long-term disability insurance.
• Paid holidays, monthly sick leave, and paid vacation.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Professional development through LinkedIn Learning, webinars, conferences, and workshops.
• Educational release time and tuition assistance, wellness programs, and employee support initiatives.
• Employment is contingent on credential verification and a criminal history investigation; all positions are security-sensitive.