Administrative Coordinator

Location: On-site administrative role at hirify.global in Montana, United States

Salary: Starting at $25.04 per hour, commensurate with experience, education, and qualifications.

Company

hirify.global is a public university whose Administration and Finance Division supports fiscal, human, and physical resources for teaching, learning, and outreach.

What you will do

• Provide high-level administrative and executive support, including meeting coordination, event planning, travel arrangements, reimbursements, and Board of Regents agenda preparation.
• Manage office equipment replacement programs, equipment inventories, office websites, and special projects.
• Serve as building supervisor and emergency coordinator for Montana Hall, coordinating communications and building access and security.
• Act as a fiscal liaison for shared services and budget offices, managing purchasing-card transactions, payments, procurement, invoices, and monthly reconciliations.
• Coordinate HR-related appointments, hiring and payroll processes, employee records, and onboarding.
• Support Budget Council, Planning Council, and Staff Senate meetings and elections.

Requirements

• Progressively responsible administrative or office management experience, or an equivalent combination of relevant education and experience.
• Experience supporting multiple people in an environment with frequent interruptions and changing priorities.
• Experience interpreting and explaining detailed information and maintaining organized fiscal records.
• Experience reading financial reports and communicating financial information.
• Proficiency with standard workplace software, including spreadsheets, word processing, and presentation tools.
• This position is not eligible for visa sponsorship.

Nice to have

• Bachelor's degree from an accredited university or college.
• Advanced Microsoft Word and Excel skills, including professional document formatting, publications, and mail merge.
• Experience supporting executive-level personnel.
• Experience with web content maintenance and development.

Culture & Benefits

• Benefits-eligible classified position with a fiscal-year contract.
• Work involves collaboration with students, administrators, faculty, staff, and multiple university units.
• Requires confidentiality, professional communication, sound judgment, organization, and attention to detail.
• Supports a varied office environment where priorities change frequently.

Hiring process

• Submit a resume and cover letter.
• Application screening begins October 9, 2026, and continues until an adequate applicant pool is established.