Scheduling Coordinator (Aerospace)

Location: Houston, Texas, United States; onsite position. United States citizenship is required.

Company

hirify.global and the hirify.global Experiment Station conduct engineering research, workforce development, and technology transition in collaboration with industry, academia, and government.

What you will do

• Coordinate daily scheduling activities across auditoriums, Moon and Mars simulation environments, conference rooms, and shared facilities.
• Maintain calendars, scheduling systems, and reservation platforms while keeping data accurate and aligned with Institute policies.
• Coordinate requests from tenants, faculty, staff, external users, and event organizers, including conferences, rentals, tours, and multi-day events.
• Support scheduling conflict resolution and coordinate with internal teams to ensure facility readiness.
• Serve as a primary contact for customers and stakeholders, communicating availability, policies, requirements, and updates.
• Assist with event setup, facility logistics, communications, and execution in partnership with the Lead Scheduler.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• At least two years of related experience.
• United States citizenship is required because the position is security sensitive.
• Strong organization, time management, communication, interpersonal, and customer service skills.
• Ability to manage competing priorities, follow established processes, and collaborate with diverse stakeholders.

Nice to have

• Experience with scheduling or operations in a multi-use or multi-tenant environment.
• Experience in event coordination, conference planning, or facility scheduling.
• Experience working with external clients, partners, or stakeholders.
• Familiarity with scheduling systems, calendars, or reservation software.

Culture & Benefits

• Medical, prescription, vision, dental, life, and long-term disability insurance options.
• Defined-benefit retirement plan with an 8.25% employer contribution, plus additional voluntary retirement programs.
• Paid holidays, vacation, and sick leave.
• Training through LinkedIn Learning, professional development opportunities, tuition assistance, and educational release time.
• Wellness programs and release time supporting health and work-life balance.

Hiring process

• Submit a resume or CV, a letter of interest, and contact details for three work references, including at least one supervisor or former supervisor.
• Employment is contingent on credential verification, a criminal history investigation, and completion of the federal I-9 employment eligibility process.