Administrative Coordinator (Contract)

Location: Austin, United States; 100% in person at the Austin Headquarters location. Schedule: 8:00am–5:00pm, Monday–Friday; after-hours meeting support may be required with advance notice.

Company

hirify.global develops and provides equipment and services for the semiconductor manufacturing industry.

What you will do

• Manage daily office facilities operations and maintain a tidy, functional reception area.
• Welcome visitors, issue visitor badges, provide information, and coordinate with security personnel.
• Manage mail, deliveries, office supplies, inventory, seating charts, employee moves, and new-hire seating.
• Coordinate meetings, furniture setup, office layouts, events, catering, and café-related issues.
• Coordinate maintenance, repairs, and improvements with vendors, contractors, property management, and building representatives.
• Support facilities communications and budget tracking, including monitoring expenditures and identifying cost-saving opportunities.

Requirements

• High school diploma or equivalent.
• Strong organizational, multitasking, prioritization, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to handle confidential information with discretion and maintain strong attention to detail.
• Ability to lift up to 33 pounds and stand or walk for extended periods.
• Regular attendance is required; the role requires 4–6 hours per day at a computer screen and keyboard.

Nice to have

• Experience with SAP Ariba.
• Experience with Monday.com.
• Spanish or Japanese language skills.

Culture & Benefits

• Receive emergency procedure training, including first aid, CPR, and AED operation.
• Support company events and functions.
• Work with on-site catering and café staff, vendors, contractors, and property management.
• Work in an environment focused on diversity and equal employment opportunity.