Project Administrator - Equipment

Location: Tampa, Florida, United States. Hybrid schedule: onsite Monday through Thursday; Friday location is flexible according to work requirements.

Annual base salary range: $54,751.66–$76,929.99.

Company

hirify.global develops sustainable and efficient climate solutions for buildings, homes, and transportation through brands including Trane and Thermo King.

What you will do

• Administer equipment projects throughout their full life cycle, supporting contract compliance and successful delivery.
• Maintain project documentation, status tracking, job costing, financial records, and administrative closeout.
• Manage material procurement, purchase orders, subcontracts, vendor coordination, and material tracking.
• Coordinate monthly customer invoicing, billing backlog reviews, accounts receivable updates, and dispute resolution.
• Support forecasting, vendor invoice processing, under- and over-billing resolution, and project case management.
• Collaborate with Project Managers, Account Managers, regional leadership, legal, contract management, finance, and other project staff.

Requirements

• High school diploma or GED and up to two years of related experience or training, or an equivalent combination of education and experience.
• Strong communication, organization, follow-up, multitasking, problem-solving, decision-making, and judgment skills.
• Ability to prioritize tasks and meet tight deadlines in a fast-paced environment.
• Experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset.
• Ability to work onsite Monday through Thursday in Tampa, Florida.
• Flexibility to work overtime and weekends when required.

Nice to have

• Knowledge of construction law and regulations.
• Familiarity with HVAC systems.

Culture & Benefits

• Health insurance and wellness programs available from the first day.
• Family-building benefits covering fertility care and adoption or surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, volunteer leave, and parental leave options.
• 401(k) matching, educational and training programs, tuition assistance, and student debt support.
• Equal opportunity employment environment.