Administrative Assistant (Aerospace)

Location: 100% onsite at the Kinston, North Carolina company location, United States

Company

Aerospace and defence manufacturing organization operating a Kinston production site.

What you will do

• Manage complex calendars, travel bookings, conference room schedules, daily reports, presentations, and operational updates for senior leadership.
• Gather and analyze data to support the departmental performance management system and draft accurate professional correspondence.
• Enter purchase orders, process goods receipts, manage expense reports in Concur and SAP, and track leadership action items.
• Capture and distribute meeting minutes for departmental and project meetings.
• Coordinate team events, catering, celebrations, visitor logistics, office supplies, mailing, and PPE distribution.
• Support onsite safety compliance and operational coordination across the office and production floor.

Requirements

• High school diploma or equivalent with 3+ years of administrative support experience serving multiple departments or senior leadership.
• Strong proofreading, writing, editing, discretion, time management, prioritization, and problem-solving skills.
• High proficiency with Google Workspace and Microsoft Office Suite.
• Excellent written and spoken English communication skills.
• Eligible for employment in the United States; current US work authorization is required.
• Visa sponsorship is not available for this US position unless specifically stated.

Nice to have

• Bachelor's degree in business administration, operations management, or a related field.
• Administrative experience in industrial, aviation, manufacturing, or aerostructures environments.
• Experience with Concur, SAP, or other ERP systems.
• Strong adaptability and critical thinking in dynamic operational settings.

Culture & Benefits

• Direct-hire employment with a full-time schedule.
• Equal opportunity workplace with accommodation support for applicants with disabilities.
• Comprehensive compensation and benefits package.
• Relocation assistance may be available for qualified positions.
• Less than 5% domestic and international travel.