Executive Assistant II

Location: Onsite in College Station, Texas, United States. Occasional in-state travel is required, and work beyond normal office hours or on weekends may be necessary.

Company

Research Compliance Office at the Texas A&M University System, within the Texas A&M Veterinary Medical Diagnostic Laboratory.

What you will do

• Provide executive-level administrative support to the Office of the Director and agency leadership.
• Coordinate calendars, meetings, travel arrangements, itineraries, expense documentation, interviews, and agency-wide events.
• Manage confidential correspondence, files, legal documents, records retention, filing systems, and document destruction schedules.
• Maintain LIMS user data and training assignments, veterinary license-holder records, inventories, and facility documentation.
• Coordinate the visitor program with the Safety Officer and visitor hosts to support compliance with agency procedures.
• Manage the Director’s Suite as office manager, including phones, guests, mail, supplies, conference rooms, maintenance requests, and special projects.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• Four years of related experience.
• Knowledge of word processing, spreadsheet, and presentation applications.
• Strong multitasking, planning, organization, interpersonal, and communication skills.
• Valid Texas motor vehicle operator’s license or ability to obtain one within 30 days of employment.
• Employment is subject to a criminal history investigation and credential verification.

Nice to have

• Executive assistant experience supporting a Director or CEO.
• Experience with complex scheduling and travel logistics.
• Microsoft Office Suite, data entry and editing in web-based programs, and Laserfiche.
• Experience within the Texas A&M System.

Culture & Benefits

• Staff position supporting Texas A&M University System operations.
• Occasional work on open holidays, with overtime or compensatory time potentially available.
• Parking permits are available through Texas A&M University at the employee’s expense.
• Participation in employee events, appreciation programs, wellness activities, and award programs.
• Work is performed in accordance with university, agency, local, state, and federal policies and laws.