Documentation Coordinator

Location: Hybrid in Orlando, Florida, United States

Company

hirify.global Staffing supplies skilled personnel for hirify.global projects across power plants, industrial sites, factories, and warehouses.

What you will do

• Create US export documentation, including customs invoices, packing lists, shipper’s letters of instructions, certificates of origin, airway bills, ocean bills of lading, and EEI filing records.
• Coordinate with supply management, materials management, logistics centers, hirify.global Germany, US customs, and logistics service providers.
• Work with the German customs team to support successful importation of parts.
• Upload export records into the internal compliance system for record-retention compliance.
• Identify opportunities to simplify and improve US export processes.
• Resolve complex, high-impact, cross-functional problems through critical thinking and prioritization.

Requirements

• Must be legally authorized to work in the United States without current or future employer-sponsored work authorization.
• 2–3 years of experience in international sales or marketing, order management, logistics, project management, import compliance, or another technical field.
• Knowledge of US export processes and requirements.
• Strong Excel skills and experience with SAP.
• Ability to work independently, prioritize effectively, and remain flexible and solutions-oriented.
• Professional communication and strong critical-thinking skills.

Nice to have

• Knowledge of Alteryx or Mendix.

Culture & Benefits

• Hybrid remote and office work arrangement.
• Continuous improvement and process simplification culture.
• Equal employment opportunity and reasonable accommodation practices.