Administrative Lead (AI)

Location: On premise in Cambridge, Massachusetts, United States. Candidates must have permanent authorization to work in the United States. U.S. work visa sponsorship is not available.

Salary: $29.83–$49.72 per hour, with possible overtime, weekend, holiday, and other pay premiums.

Company

hirify.global is a pharmaceutical and healthcare company developing medicines and supporting clinical development through research, innovation, and global operations.

What you will do

• Provide executive administration and operational support to the VP, Head of Clinical Excellence & Innovation, and Cambridge-based Therapeutic Area Heads.
• Manage complex calendars, leadership meetings, agendas, briefing materials, travel planning, expenses, onboarding, and follow-up actions.
• Coordinate operational initiatives, project plans, milestones, dashboards, business metrics, deliverables, and organizational priorities.
• Support budgets, purchase requests, invoices, vendors, consulting agreements, contracts, renewals, and payment processes.
• Prepare leadership communications, presentations, town hall materials, newsletters, organizational updates, and knowledge repositories.
• Champion AI-enabled productivity tools and workflow automation in partnership with hirify.global Digital and enterprise AI teams.

Requirements

• High school diploma or GED and at least six years of administrative experience.
• Experience in executive administration, business operations, project coordination, or clinical development activities.
• Strong proficiency with Microsoft 365, including Copilot, Outlook, PowerPoint, Teams, SharePoint, and AI-enabled productivity tools such as Claude and Gemini.
• Strong organizational, communication, and project coordination skills.
• Ability to handle confidential information with discretion and integrity.
• Permanent U.S. work authorization is required; visa sponsorship is not available.

Nice to have

• Bachelor’s degree in Life Sciences, Business, Operations, Healthcare Administration, or a related discipline.
• Knowledge of the pharmaceutical industry and healthcare environment.
• Proactive approach and ability to initiate follow-up actions.

Culture & Benefits

• Collaborative support network with Administrative Leads and business support colleagues across hirify.global sites.
• Comprehensive benefits including a 401(k) plan with hirify.global matching contributions and an additional retirement savings contribution.
• Paid vacation, holidays, personal days, caregiver and parental leave, and medical leave.
• Medical, prescription drug, dental, and vision coverage.
• Relocation assistance may be available based on business needs and eligibility.