Acting Management PA (Publishing)

Location: Hybrid work from home and the London office, with occasional travel to the Peterborough office, UK

Company

hirify.global is an international media business producing print and digital publishing, audio broadcasting, podcasts, and entertainment content across Europe.

What you will do

• Provide confidential PA support to five London-based Publishers, including diary management, meeting coordination, room and venue bookings, and travel logistics.
• Prepare meeting materials, submit expenses, process payments and invoices, and maintain accurate administrative records.
• Handle internal and external queries, filter requests to the appropriate department, and act as a trusted liaison for stakeholders.
• Coordinate events, away days, workshops, guest arrangements, office duties, and ad-hoc operational requests.
• Support recruitment and onboarding by communicating with candidates, arranging IT equipment, and completing required forms.
• Attend meetings when required, draft minutes, circulate action points, and provide cover for other PAs.

Requirements

• Previous experience supporting people in an office setting, ideally in a PA or administrative support capacity.
• Strong organisation, attention to detail, prioritisation, discretion, and situational awareness.
• Experience coordinating UK and international travel logistics.
• Strong stakeholder management, interpersonal, written, and verbal communication skills.
• Ability to work independently and collaboratively under pressure and to tight deadlines.
• Proficiency in Microsoft Office applications and willingness to troubleshoot IT issues when needed.

Culture & Benefits

• 12-month fixed-term role with flexible hybrid working.
• 28 days of holiday, bank holidays, and two volunteer days.
• Access to professional development through Bauer Academy.
• Enhanced maternity, adoption, paternity, and shared parental leave pay.
• Inclusive and accessible recruitment process with reasonable adjustments available.

Hiring process

• Applications are accepted until Friday 16 October, although the advert may close earlier.