Event Coordinator

Location: San Antonio, TX 78288; onsite

Company

hirify.global provides staffing and contract workforce services.

What you will do

• Lead planning and execution of employee engagement, recognition, leadership, executive-sponsored, conference, and special events.
• Manage venues, logistics, registration, catering, accommodations, transportation, vendors, event setup, execution, and breakdown.
• Develop project plans, timelines, schedules, communication plans, and event run-of-show documentation.
• Partner with senior leaders, stakeholders, vendors, and cross-functional teams to translate business objectives into event experiences.
• Manage budgets, contracts, invoices, expense tracking, reconciliation, and vendor negotiations.
• Coordinate concurrent projects, monitor risks and milestones, resolve issues, and improve attendee experience through feedback analysis.

Requirements

• Bachelor’s degree in Event Management, Hospitality, Business Administration, Communications, Marketing, or a related field, or equivalent experience.
• At least 5 years of experience planning and executing corporate events, employee engagement initiatives, leadership meetings, conferences, or executive events.
• Experience managing multiple complex projects with minimal supervision.
• Experience managing budgets, vendors, contracts, and event logistics.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office applications and event management tools.

Nice to have

• Experience supporting executive-level meetings and leadership events.
• Experience with employee recognition, engagement, culture, or leadership development programs.
• Corporate project management experience and experience working with cross-functional stakeholders.
• Experience developing presentations, briefing materials, and executive communications.

Culture & Benefits

• 12-month contract opportunity.
• W2 employment only; C2C is not eligible.
• Visa sponsorship is available.
• Work is performed onsite in San Antonio.