Senior Events Coordinator (Medical Events)

Location: Philadelphia, PA or New York, NY; hybrid workplace. The role includes attending approximately 12 domestic and Latin American meetings per year and travelling across the Americas when required.

Salary: $70,000–$75,000 per year

Company

hirify.global brings together advisory, medical, and marketing teams to improve healthcare access and patient outcomes.

What you will do

• Coordinate in-person and virtual events from planning through onsite delivery and post-event wrap-up.
• Manage attendee and speaker communications, registrations, meeting logistics, and travel arrangements.
• Lead smaller meetings and repeat projects with guidance from senior team members.
• Coordinate with clients, venues, suppliers, and internal teams to deliver events on time and within budget.
• Provide onsite support across the Americas and act as a key contact for attendees and stakeholders.
• Track finances, suppliers, compliance requirements, reporting, and multiple concurrent projects.

Requirements

• At least 2 years of event coordination experience in an agency, healthcare, pharmaceutical, medical communications, or corporate environment.
• Strong planning, organisational, multitasking, communication, and relationship-building skills.
• Exceptional attention to detail and a proactive, solutions-focused approach.
• Proficiency in Microsoft Office and the ability to work confidently under pressure.
• Flexibility to travel for events when required.
• University education in Event and Festival Management, Business Administration, or a related field is advantageous.

Nice to have

• Experience with Cvent.
• Experience in medical communications or healthcare events.

Culture & Benefits

• Hybrid and remote working arrangements based on team and client needs.
• Option to work from anywhere in the world for up to two weeks each year.
• 401(k) plan with employer match contributions of up to 4%, immediately vested.
• Medical, dental, vision, life insurance, and disability coverage.
• 20 vacation days, a personal well-being day, public holidays, and additional end-of-year holidays.
• Professional development, employee assistance counselling, health support, family leave, fertility benefits, and global mobility opportunities.

Hiring process

• AI tools may support application, CV, response, and interview processing, while final hiring decisions are made by people.