5 дней назад
Receptionist / Workplace Experience Coordinator
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Receptionist / Workplace Experience Coordinator (Facilities, Events, and Office Operations): Managing reception services, facilities coordination, employee onboarding, compliance records, and workplace events for the Sydney office with an accent on office operations, health and safety, vendor coordination, and employee experience. Focus on coordinating maintenance and contractors, preparing workspaces for new hires, managing event logistics and budgets, and maintaining facilities compliance documentation.
Location: Sydney, Australia office
Company
develops real estate software designed to support thriving communities and improve property and workplace experiences.
What you will do
- Provide professional reception and front-office services for visitors, clients, and employees.
- Coordinate facilities maintenance, repairs, contractors, vendors, service agreements, tickets, office supplies, couriers, and workplace equipment.
- Conduct facility inspections and maintain records covering assets, maintenance, health and safety, fire compliance, certifications, and service-level agreements.
- Coordinate onboarding logistics, including workstations, access cards, parking, welcome packs, office tours, catering, and first-day requirements.
- Plan and deliver meetings, workshops, team-building activities, wellness programs, recognition events, and staff functions.
- Manage event suppliers, venues, quotations, budgets, logistics, attendee communications, on-site operations, feedback, and preferred-provider databases.
Requirements
- 1–3 years of experience in office administration, reception, workplace experience, or a similar role.
- Experience coordinating office maintenance, service providers, contractors, facilities projects, reception services, and corporate events.
- Experience with vendor management, procurement, quotations, and budget tracking.
- Strong proficiency in Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.
- Knowledge of facilities management, workplace health and safety, building maintenance, event planning, and coordination principles.
- Strong communication, customer service, organization, multitasking, coordination, and problem-solving skills.
Nice to have
- Qualification in office administration, business administration, event management, hospitality management, or a related field.
- Experience with facilities management, ticketing, procurement, or asset management systems.
Culture & Benefits
- Annual performance-related bonus.
- Six Flexi AnyDay benefits allowing employees to shorten their workday by 2.5 hours.
- Three additional annual leave days for qualifying employees.
- Inclusive, people-first workplace culture focused on belonging, diversity, equity, and inclusion.
- Employee resource groups and tailored development resources.
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