Executive Administrative Support IV

Location: Portland, OR, US. Hybrid schedule with 4 days per week in-office and 1 day remote. Applicants may work in or relocate to Portland; relocation assistance is not available.

Starting hourly range: $37–$48 USD per hour, depending on knowledge, skills, and experience.

Company

hirify.global develops and supports commercial vehicle, financial, sustainability, electric, hydrogen, and autonomous driving solutions through brands including Freightliner, Western Star, Thomas Built Buses, and Detroit.

What you will do

• Provide confidential administrative support to the CFO and Finance leadership team.
• Manage complex calendars, meetings, leadership sessions, briefings, events, and executive communications.
• Monitor the CFO’s inbox, prioritize correspondence, and coordinate follow-up with internal and external stakeholders.
• Prepare and edit reports, presentations, agendas, meeting minutes, announcements, and other high-level correspondence.
• Coordinate domestic and international travel, process expense reports, and route contracts, purchase orders, and compliance approvals.
• Maintain the Finance intranet page, records, contact lists, office resources, and administrative workflows while supporting special projects and virtual meetings.

Requirements

• At least 3 years of relevant experience, or an associate degree plus 1 year of experience.
• Experience supporting C-suite executives in a corporate environment.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication, time management, prioritization, and problem-solving skills.
• Ability to maintain confidentiality, work independently, handle multiple priorities, and interact professionally with senior executives and stakeholders.
• Must be legally authorized to work permanently in the United States; visa sponsorship and applicants with existing visas are not accepted.

Nice to have

• Expertise in scheduling and facilitating virtual meetings.
• Experience arranging executive travel and processing expense reports.
• Interest in team-building activities and departmental events.

Culture & Benefits

• Hybrid work model supporting in-person collaboration and one remote day per week.
• 401(k) company contribution with matching up to 8%, plus a non-elective contribution of 3–7% depending on age.
• Starting at 4 weeks of paid vacation, 13 or more paid holidays, and 8 weeks of paid parental leave.
• Comprehensive healthcare and wellness programs, employee assistance, disability plans, tuition assistance, and paid volunteer time off.
• Inclusive “One Team, Best Team” environment focused on collaboration and professional support.

Hiring process

• Final candidates must successfully complete a criminal background check.
• A pre-employment drug screen may be required.