Executive Associate (Semiconductor/Engineering)

Location: Phoenix, AZ, United States; primarily office-based

Company

hirify.global supports semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects through turnkey engineering and facility integration services.

What you will do

• Manage the General Manager’s calendar, meetings, travel arrangements, communications, and priority commitments.
• Prepare agendas, presentations, reports, briefing materials, meeting summaries, and correspondence.
• Coordinate cross-functional projects, operational initiatives, schedules, deliverables, and action-item tracking.
• Follow up with departments, project teams, vendors, clients, and external partners to maintain accountability.
• Prepare management reports, data summaries, status updates, and documentation for operational decisions.
• Handle confidential information and support workflow, meeting, vendor, and administrative coordination.

Requirements

• Bachelor’s degree or an equivalent combination of relevant experience, education, and training.
• At least three years of experience in executive support, project coordination, business operations, administration, or a related role.
• Strong organizational, time-management, prioritization, follow-up, problem-solving, and communication skills.
• Excellent written and verbal English communication skills are required.
• Proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, Word, and Teams.
• Ability to work independently, manage changing priorities, and handle confidential information with discretion.

Nice to have

• Experience in engineering, construction, manufacturing, semiconductor, technology, or industrial environments.
• Experience with cross-functional projects, operational activities, project schedules, trackers, or management presentations.
• Familiarity with project-management, task-management, reporting, or collaboration tools.
• Experience coordinating with vendors, clients, external partners, or multicultural teams.
• Bilingual English and Mandarin Chinese proficiency.

Culture & Benefits

• Primarily office-based work in Phoenix, Arizona.
• Fast-paced, collaborative environment with coordination across multiple departments and business functions.
• 100% paid employee benefits, including medical, dental, vision, and life insurance.
• Paid time off and a 401(k) plan.