Administrative Assistant IV (Recording Head Technology)

Location: Bloomington, Minnesota, United States; onsite Monday–Friday during core business hours

Salary: $29.89–$43.57 per hour

Company

hirify.global develops and manufactures data storage technologies, including recording heads, through global engineering and operations teams.

What you will do

• Manage complex calendars and coordinate meetings across multiple time zones.
• Coordinate domestic and international travel, documentation, local logistics, and expense reporting.
• Support purchasing, invoices, shipping documentation, and research grant tracking.
• Organize team meetings, onsite events, engagement activities, and organizational initiatives.
• Maintain confidential documents, reports, presentations, spreadsheets, and records.
• Coordinate facility requests, office operations, workspace assignments, site logistics, and administrative workflow improvements.

Requirements

• Experience in administrative, executive administrative, or business support.
• Strong organizational, planning, communication, prioritization, and customer service skills.
• Experience coordinating meetings, travel, and business operations.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, Copilot, and similar productivity tools.
• Strong attention to detail and ability to handle confidential information appropriately.
• High school diploma or equivalent; onsite availability in Bloomington, Minnesota is required.

Nice to have

• Experience supporting engineering, manufacturing, technology, or R&D organizations.
• Experience working with global teams and multiple time zones.
• Experience with SAP, Windchill, Jira, Apttus, Cority, SuccessFactors, or similar enterprise systems.
• Familiarity with purchasing, shipping, budgeting, and document control processes.

Culture & Benefits

• Full-time employment with medical, dental, vision, and life insurance.
• Short- and long-term disability coverage, 401(k), employee stock purchase plan, and spending accounts.
• Paid time off including 12 holidays, 120 hours of vacation, paid sick leave, and 16 weeks of paid parental leave.
• Onsite café, fitness center, wellness programs, meditation rooms, indoor walking path, and community activities.
• No travel is associated with this role.