Administrative Assistant (Hospitality)

Location: Seattle, Washington, United States

Hourly pay: $24.00–$27.00 per hour

Company

hirify.global provides event technology and operational support in hotel and convention-center environments.

What you will do

• Review orders for accuracy, prepare daily billing reports, and submit them for hotel reconciliation.
• Handle billing disputes and discrepancies, communicating resolutions to relevant parties.
• Process vendor invoices and create, send, maintain, and track purchase orders.
• Enter equipment, customer, and payment information into operational, CRM, and billing systems.
• Answer inbound department calls, respond to customer inquiries, and process exhibit orders and payments.
• Create shipping labels and coordinate shipping and receiving with the property team.

Requirements

• High school diploma or GED.
• At least one year of experience in an administrative support role.
• Computer proficiency with Microsoft Office and web-based applications.
• Professional, proactive demeanor and excellent written and verbal communication skills.
• Ability to work in a hotel or convention-center environment, including irregular hours, on-call periods, evenings, weekends, and holidays.
• Ability to work across multiple hotel locations and follow applicable appearance guidelines.

Nice to have

• Hospitality experience.

Culture & Benefits

• Welcoming and inclusive workplace focused on individual strengths and differences.
• Employee benefits options are available for employees and families.
• Work may involve moderate outdoor exposure, variable noise levels, dirt, sand, and dust.
• Work may involve high-end audio-visual equipment, electrical components, heights, lifts, and ladders.