Administrative Assistant

Location: El Segundo, California, United States. This is a full-time, in-office position, Monday through Friday, 8:00am to 5:00pm.

Salary: $58,000–$70,000 per year in total cash compensation, inclusive of base salary and any applicable bonus.

Company

hirify.global owns, operates, develops, and redevelops premium retail real estate, including community shopping centers and mixed-use properties.

What you will do

• Provide administrative support and customer service to departments in the El Segundo office.
• Complete data entry, word processing, report generation, expense reports, scheduling, and special projects.
• Prepare and follow up on contracts and work orders for Development, Leasing, and Operations teams.
• Process vendor setup forms and upload and code invoices in Nexus.
• Provide front desk coverage, welcome guests, manage incoming mail, and coordinate office services.
• Order and restock office and kitchen supplies and arrange maintenance for office equipment.

Requirements

• High school diploma required; some college preferred.
• 2+ years of experience in an office support role.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong verbal and written communication, interpersonal, organizational, and time-management skills.
• Ability to plan, schedule, prioritize incoming tasks, solve problems, and work independently or as part of a team.
• Comfort standing and lifting up to 30 pounds, with working knowledge of scanners, voicemail systems, copiers, and other office machines.

Nice to have

• Experience processing expense reports.
• Some college education.

Culture & Benefits

• Work in a fast-paced regional office environment.
• Participate in a diverse workplace committed to equal employment and advancement opportunities.
• Take initiative and contribute across multiple facets of the business.