Office Manager (AI)

Location: Must work onsite in Austin, Texas, United States, full-time. The role supports the new Austin office.

Company

hirify.global develops explainable and trustworthy AI solutions for enterprises, government organizations, and regulated industries, including the hirify.globalFlow platform.

What you will do

• Run daily office operations and coordinate with building management and facilities vendors.
• Support the setup and opening of the new Austin office.
• Manage kitchen services, snacks, lunches, catering, office supplies, equipment, mail, and shipping.
• Manage office budgets, purchasing, invoicing, and vendor contracts with Finance.
• Own workplace safety, emergency procedures, and security compliance in partnership with Security.
• Support onboarding, onsite events, employee engagement initiatives, and office-related questions.

Requirements

• 3+ years of experience in office management, workplace operations, or facilities coordination.
• Experience managing vendors, contracts, and office budgets.
• Strong organizational, communication, interpersonal, and prioritization skills.
• Ability to work independently in a fast-paced and changing environment.
• Proficiency with Google Workspace or Microsoft 365 and willingness to learn expense, procurement, and facilities systems.
• Ability to work onsite in Austin full-time and meet U.S. government trade-regulation eligibility requirements. Ability to lift or move packages and supplies weighing up to approximately 25 lbs.

Nice to have

• Experience opening a new office or supporting an office move or buildout.
• Experience working with security or compliance teams in a government-facing or regulated environment.
• Event planning experience.

Culture & Benefits

• Mission-driven work on explainable, transparent, and secure AI.
• Collaborative environment focused on customer outcomes, trust, security, and innovation.
• Equity ownership through RSUs.
• Unlimited PTO and 14 paid company holidays.
• 401(k) with company matching, medical, dental, vision, and life insurance from day one.
• Paid parental leave.