Contracts Coordinator

Location: Fully remote within the USA; candidates based in or near Atlanta, Georgia are preferred for rare in-person signatures or document handoffs. Flexible working hours across North America.

Company

hirify.global is an award-winning SaaS company serving municipal utility clients across North America.

What you will do

• Maintain signed client contracts, amendments, order forms, reseller agreements, and cooperative purchasing agreement records.
• Track negotiations, amendments, renewals, deadlines, open items, version histories, and document status.
• Prepare and manage DocuSign envelopes, confirm signer details, coordinate execution logistics, and file completed documents.
• Populate and format MSAs, amendments, order forms, NDAs, exhibits, schedules, pricing tables, and correspondence.
• Triage contract requests from sales, coordinate inputs from Finance and Advisory Services, and follow up with internal and external stakeholders.
• Research counterparties, procurement requirements, cooperative purchasing terms, and state procurement regulations; support RFP response coordination.

Requirements

• 3+ years of experience in contract administration, legal operations, paralegal work, or a closely related role.
• Proficiency with Microsoft Word, including document formatting, tracked changes, and template management.
• Strong organizational skills and attention to detail when working with legally binding documents.
• Clear, professional written communication skills in English.
• Ability to work independently, manage concurrent tasks, and maintain accurate records.
• Experience with Google Drive or a similar cloud document management platform.

Nice to have

• Experience in a SaaS, technology, or professional services environment.
• Familiarity with contract lifecycle management, negotiation workflows, execution mechanics, and amendments.
• Experience with DocuSign or similar e-signature platforms.
• Exposure to government or municipal procurement, RFPs, cooperative purchasing, or public contract requirements.
• Experience with Slack, Confluence, Jira, or similar collaboration tools.

Culture & Benefits

• Remote-first environment with flexible North American working hours and hub offices in Charlottetown and Atlanta.
• MacBook and an $800 home workspace allowance.
• Health, dental, vision, and life insurance from day one.
• Generous PTO and unlimited sick days.
• RRSP matching in Canada and 401(k) matching in the USA.
• $2,500 annual development fund, tuition assistance, Book Bounty program, company events, and team offsites.