Administrative Assistant, Wood Gundy-Bilingual

Location: Sherbrooke, Quebec, Canada; Sherbrooke-3000 King St West. The proportion of on-site and remote work will be discussed during the interview.

Company

hirify.global is a relationship-oriented bank providing banking and brokerage services.

What you will do

• Provide administrative support to the Investment Advisor team in the Wood Gundy brokerage.
• Support the planning and management of client investments and service high-net-worth client accounts.
• Process client requests, establish or modify signature delegations, and review client files.
• Verify that documents are complete and properly signed in accordance with established procedures.
• Document product implementations and changes, close gaps in signing authority records, and escalate unresolved issues.
• Respond to client questions and requests while maintaining compliance standards and a high-quality client experience.

Requirements

• Experience or capability in office administration, multitasking, activity coordination, and organizational efficiency.
• Strong communication, analytical, critical-thinking, and organizational skills.
• Ability to review documentation, identify deficiencies, and follow compliance procedures.
• French proficiency is required for the bilingual position.
• Legal eligibility to work at the specified location; a valid work or study permit may be required where applicable.

Culture & Benefits

• Competitive salary and incentive pay.
• Banking benefits, a benefits program, and a defined benefit pension plan.
• Employee share purchase plan, vacation, and wellbeing support.
• Paid Purpose Day dedicated to personal growth and development.
• Inclusive and accessible work environment with employee recognition initiatives.

Hiring process

• The work arrangement will be discussed during the interview.
• The process may include an attribute-based assessment and skills tests, including a French proficiency test.
• Artificial intelligence tools may be used during recruitment.