IP Legal Operations Specialist (AI)

Location: Billerica, Massachusetts, United States

Salary: $105,000–$140,000 per year, depending on qualifications.

Company

An organization with an Intellectual Property function requiring coordinated legal operations, systems administration, reporting, vendor oversight, and cross-functional stakeholder support.

What you will do

• Coordinate patent prosecution operations, including docket administration, filing workflows, deadline tracking, annuity management, and records maintenance.
• Manage invention disclosure intake, review committee workflows, outside counsel coordination, and day-to-day portfolio execution.
• Administer Anaqua and related IP systems, gather business requirements, and implement approved workflow, reporting, and system enhancements.
• Own operational reporting and dashboards covering portfolio activity, workloads, deadlines, cycle times, and outside counsel performance.
• Coordinate vendors, foreign associates, outside counsel, inventors, R&D teams, attorneys, and Legal Operations stakeholders.
• Identify automation and AI use cases, coordinate pilots, support adoption, and lead process improvements.

Requirements

• Bachelor’s degree, paralegal certificate, or equivalent education and experience.
• 5+ years of experience in patent prosecution, docketing, patent administration, IP operations, or related legal operations.
• Working knowledge of U.S. and foreign patent filing processes.
• Experience using or administering IP management systems, preferably Anaqua.
• Experience creating metrics, dashboards, and reports, as well as leading process improvements, system enhancements, automation, or reporting initiatives.
• Strong analytical, organizational, communication, collaboration, and problem-solving skills with the ability to manage multiple priorities independently.

Culture & Benefits

• Collaborative work with attorneys, inventors, R&D teams, business stakeholders, external providers, and Legal Operations leadership.
• Opportunity to provide subject-matter guidance, develop documentation and training, support onboarding, and share best practices.
• Responsibility for improving operational consistency, data quality, system adoption, and stakeholder visibility across the IP function.