Office Manager

Location: On-site five days per week in Pine Brook, New Jersey, United States

Annual base salary: $73,213.33–$101,675.00

Company

hirify.global develops comfortable, sustainable, and efficient climate solutions for buildings, homes, and transportation through businesses including Trane and Thermo King.

What you will do

• Manage reception and provide a professional, welcoming experience for employees, visitors, customers, and business partners.
• Oversee daily office operations, facilities, maintenance, housekeeping, security procedures, access badges, equipment, and workplace organization.
• Coordinate travel, accommodations, catering, training rooms, meetings, customer events, office communications, and other logistics.
• Manage vendors, contractors, building management, office supplies, furniture, equipment, marketing materials, and purchasing activities.
• Support onboarding by coordinating workspaces, supplies, phones, key cards, and other new-hire essentials.
• Assist leaders with administrative support, budget tracking, invoice processing, expense reporting, special projects, and cross-functional initiatives.

Requirements

• High school diploma required; college degree preferred.
• 4–5 years of customer service and administrative experience required; office management experience preferred.
• Strong organization, multitasking, decision-making, problem-solving, communication, and interpersonal skills.
• Experience with expense tracking, budgeting, invoice processing, and office-related financial administration.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to handle confidential information, work independently, support leaders, and use AI-enabled workplace tools appropriately.

Nice to have

• Experience with Salesforce.
• Experience hosting events and coordinating office meetings, training, or customer events.
• Prior office management experience and a college degree.

Culture & Benefits

• Health insurance and wellness programs begin on the first day for employees and families.
• Family-building benefits include fertility coverage and adoption or surrogacy assistance.
• Paid time off includes vacation days, holidays, sick leave, volunteer leave, and parental leave options.
• 401(k) matching, education and training programs, tuition assistance, and student debt support are available.