Executive Assistant (Data Infrastructure)

Location: San Jose, California, United States; hybrid work with some in-office and in-person expectations.

Salary: $113,050–$168,300 per year, with comprehensive benefits and regional variations.

Company

hirify.global delivers intelligent data infrastructure, unified storage, integrated data services, and cloud solutions supporting traditional workloads, enterprise AI, and multicloud environments.

What you will do

• Manage the senior leader’s calendar, priorities, meetings, off-sites, one-on-ones, and business logistics.
• Arrange domestic and international travel, including visas, documentation, expenses, and cost considerations.
• Coordinate special projects, departmental initiatives, milestones, deadlines, and leadership commitments.
• Support leadership meetings by taking notes, tracking action items, and following up on deliverables.
• Manage transactions, expense reports, budgets, bill payments, supplies, and equipment.
• Act as a liaison and gatekeeper for customers, employees, senior leaders, and visitors while supporting onboarding and team training.

Requirements

• 7+ years of administrative experience supporting a VP, ideally in technology or software environments.
• Experience with executive support, project management, budgets, event planning, and deadline tracking.
• Proficiency with Microsoft Office, Outlook calendaring, Zoom, and audio/visual conferencing tools.
• Strong written and verbal communication, discretion, judgment, collaboration, and stakeholder-management skills.
• Bachelor’s degree or equivalent relevant experience.
• Ability to work independently, navigate ambiguity, improve processes, and adapt to changing priorities.

Culture & Benefits

• Hybrid working environment designed to support collaboration and connection.
• Health insurance, life insurance, retirement or pension plans, paid time off, and leave options.
• Performance-based incentives, employee stock purchase plan, and/or restricted stock units may be available.
• Culture focused on initiative, ownership, inclusion, innovation, and flexibility.

Hiring process

• Applications are reviewed through the hirify.global company website.
• Some stages may use AI-assisted evaluation tools alongside human decision-making; candidates may request an alternative process.