Administrative Assistant, School of Engineering

Location: hirify.global Okanagan Campus, Kelowna, British Columbia, Canada; onsite role.

Salary: $28.65–$32.84 CAD per hour.

Company

hirify.global Okanagan is an academic institution supporting education, research, industry engagement, outreach, student services, and administrative operations.

What you will do

• Provide administrative support to Academic Services, Administrative Services, and shared School initiatives.
• Manage correspondence, scheduling, records, filing, data entry, spreadsheets, forms, and tracking systems.
• Support student and academic processes including admissions, registration, examinations, awards, graduation, communications, and student records.
• Assist with procurement, purchasing, inventory, supplies management, service requests, and administrative transactions.
• Coordinate meetings, committees, workshops, outreach activities, and events, including logistics and documentation.
• Collect and organize information, prepare routine reports, and support projects and operational improvements.

Requirements

• Grade 12 plus a two-year post-secondary diploma, or an equivalent combination of education and experience.
• At least two years of relevant administrative, clerical, customer service, office support, or student service experience.
• Experience with office software, databases, spreadsheets, word-processing tools, and information systems.
• Strong organization, time management, customer service, communication, accuracy, discretion, and judgment.
• Ability to prioritize multiple tasks, work independently and collaboratively, and support multiple stakeholders in a fast-paced environment.
• Commitment to equity, diversity, inclusion, accessibility, Indigenous engagement, and respect for diverse perspectives.

Nice to have

• Experience in a post-secondary education environment.
• Familiarity with Workday, Microsoft 365, SharePoint, Qualtrics, or similar systems.
• Experience supporting meetings, committees, events, projects, outreach, records, reports, and data management.
• Knowledge of hirify.global administrative processes, policies, and systems.

Culture & Benefits

• Full-time staff position covered by the BCGEU Okanagan Support Staff agreement.
• Collaborative, cross-functional environment serving faculty, staff, students, alumni, and external partners.
• Cross-training and backup support responsibilities provide flexibility across School functions.
• Work is performed under established policies and procedures with general supervision.