Operations Specialist (AI)

Location: Hybrid, based in Chicago, IL or Lisle, IL, USA, with four in-office days per week from Monday through Thursday

Salary: $50,000–$70,000 per year

Company

hirify.global provides personalized, technology-enabled healthcare education through five accredited institutions and supports students, alumni, faculty, and colleagues across a large education network.

What you will do

• Provide administrative and operational support for campus expansion initiatives.
• Maintain project repositories, trackers, plans, timelines, status reports, and stakeholder documentation.
• Support the development and continuous improvement of operational processes, tools, templates, and governance practices.
• Coordinate operational readiness activities, site visits, regulatory research, business license applications, procurement, purchase orders, and facility support.
• Track regulatory and licensing deadlines, submission statuses, risks, dependencies, and action items.
• Build stakeholder relationships and use project management, reporting, and AI-enabled tools to improve operational efficiency.

Requirements

• Bachelor’s degree.
• 4+ years of experience in business operations or project management.
• Experience managing multiple projects, competing priorities, and cross-functional relationships.
• Strong analytical, problem-solving, organizational, written, and verbal communication skills.
• Ability to work independently and make sound decisions with minimal supervision.
• Proficiency with Microsoft Office Suite; basic knowledge of Smartsheet, SharePoint, and AI technology is preferred.

Nice to have

• Experience with process improvement, coordination, and change management.
• Basic skills in Smartsheet, SharePoint, and AI technology.

Culture & Benefits

• Hybrid schedule with four in-office days per week to support collaboration and relationship-building.
• Health, dental, vision, life, and disability insurance.
• 401(k) retirement program with a 6% employer match.
• Flexible Time Off policy and 12 paid holidays.