6 дней назад
Assistant/Executive – Administration & Personnel
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Assistant/Executive – Administration & Personnel (Office Administration, Facilities, Procurement): Managing office administration, facilities maintenance, procurement, personnel administration, and district training support in a logistics organization with an accent on vendor coordination, compliance documentation, and workplace operations. Focus on coordinating maintenance and services, managing suppliers and administrative records, supporting onboarding and travel administration, and maintaining a safe, efficient workplace.
Location: Bayan Lepas, Pulau Pinang, Malaysia
Company
is a Fortune 500 logistics company operating a worldwide network of more than 340 locations and providing freight forwarding, customs brokerage, warehousing, distribution, and integrated trade solutions.
What you will do
- Manage daily office administration, facilities operations, workspace readiness, safety, and housekeeping.
- Coordinate maintenance, repairs, cleaning, pest control, equipment servicing, landlords, building management, and service providers.
- Manage office supplies, procurement documentation, invoice follow-ups, expenses, vendor records, contracts, and asset registers.
- Track renewals for office licenses, permits, subscriptions, and maintain accurate administrative and compliance documentation.
- Provide backup support for personnel operations, reception, travel administration, interviews, onboarding, and offboarding.
- Support local training needs analysis, delivery, implementation, evaluation, and follow-up for district employees.
Requirements
- Diploma or Bachelor’s Degree in Business Administration or a related field.
- At least 2 years of experience in administration, facilities, or procurement.
- Good knowledge of computers and Microsoft Office applications.
- Good command of written and spoken English required.
- Strong coordination, negotiation, vendor management, communication, interpersonal, and follow-up skills.
- Organized, practical, proactive, meticulous, solution-oriented, customer-minded, detail-oriented, and able to take ownership of assigned tasks.
Culture & Benefits
- Full-time employment with opportunities for career growth and internal promotion.
- Group medical insurance.
- Employee Stock Purchase Plan.
- Training and Personnel Development Program.
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