Executive Assistant

Location: Kuala Lumpur, Malaysia; hybrid work with at least three days per week in the local office or onsite with clients

Company

Oliver Wyman is a hirify.global management consulting business serving clients across risk, reinsurance and capital, people and investments, and management consulting.

What you will do

• Provide comprehensive administrative support to three Partners, including diary management and complex meeting scheduling.
• Coordinate business travel, accommodation, flights, ground transportation, and travel preferences.
• Support RFP administration, procurement interactions, tender briefings, and MOF certification processes.
• Manage client contacts and business development activities in the CRM, including follow-up and targeted campaigns.
• Prepare proposals, letters, reports, timesheets, expense reports, project documents, and deliverables.
• Coordinate visas and work permits, support procurement and vendor payments, and provide coverage for other Executive Assistants.

Requirements

• Prior experience as an Executive Assistant in a fast-paced environment.
• Fluency in English and Malay is required.
• Proficiency with Microsoft Office Suite and strong CRM knowledge.
• Excellent written and verbal communication skills, sound judgment, emotional intelligence, and problem-solving ability.
• Ownership mentality, a courteous and empathetic approach, and willingness to support colleagues and drive process improvements.

Nice to have

• Previous experience supporting RFPs.
• Knowledge of additional languages.

Culture & Benefits

• Hybrid work combining office collaboration, remote flexibility, and onsite client work.
• Inclusive and flexible work environment.
• Opportunities to support professional development and cultivate a growth mindset.
• Collaboration with international colleagues and support functions across the business.