Executive Assistant - Tech

Location: London

Company

hirify.global is a global law firm advising clients on significant transactions and disputes through tailored legal strategies.

What you will do

• Provide comprehensive administrative, operational, and personal support to partners and practice groups.
• Manage calendars, meetings, events, conference rooms, catering, correspondence, and high-volume information flow.
• Arrange complex local and international travel, itineraries, transportation, accommodation, and visa support.
• Prepare and format legal, client, marketing, and business development documents, including version control and proofreading.
• Support client billing, expense reports, new matter intake, AML and conflicts checks, time recording, and audit letter processes.
• Maintain client databases, files, document management systems, and effective relationships with attorneys, clients, and internal teams.

Requirements

• Legal secretarial experience in a US law firm environment supporting high-performing partners with complex administrative tasks and projects.
• Strong critical thinking, independent judgment, initiative, organisation, accuracy, discretion, and communication skills.
• Experience with Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, document management systems, comparisons, and metadata stripping.
• Experience with client management databases and the ability to learn industry-specific applications such as CMS and iManage.
• Ability to manage competing priorities, high email and calendar volumes, changing deadlines, and regular work outside core hours.
• Availability for core business hours of 9:00 am–5:00 pm, with flexibility for overtime.

Culture & Benefits

• Work in a dynamic environment requiring flexibility, composure, discretion, and proactive problem-solving.
• Collaborate with attorneys, clients, assistants, Accounting, Office Services, Business Office, Reprographics, Catering, and Records teams.
• Employment is subject to applicable local law and hirify.global’s equal employment and accommodation commitments.