CES Program Assistant (European Studies)

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada

Salary: $4,881.00–$5,255.00 CAD monthly

Company

hirify.global is a university supporting research, innovation, learning, and interdisciplinary academic programs.

What you will do

• Provide independent administrative, logistical, clerical, and technical support to the Centre for European Studies Director and programs.
• Coordinate executive council, steering committee, faculty affiliate, shirify.globalommittee, and working-group meetings.
• Administer fellowship and research group grant competitions, including applicant communications, evaluation materials, and adjudication scheduling.
• Plan and coordinate speaker series and other events, including selected activities outside regular business hours.
• Maintain the website, social media presence, newsletters, mailing lists, promotional materials, and integrated events calendar.
• Reconcile expenses, purchases, transfers, payroll, cost recoveries, grants, budgets, and financial forecasts.

Requirements

• High school graduation, a two-year post-secondary diploma, and four years of related experience, or an equivalent combination of education and experience.
• Experience with office procedures, records and filing systems, scheduling, correspondence, and administrative coordination.
• Computer experience with Word, Excel, web, database, scheduling, and electronic mail applications; knowledge of SIS, SISC, and FSC is preferred.
• Strong written and oral communication skills, accuracy, attention to detail, and the ability to maintain records and prepare meeting minutes.
• Ability to work independently and collaboratively, prioritize changing tasks, exercise initiative and discretion, and meet deadlines under pressure.
• Commitment to respecting diverse perspectives and developing knowledge and skills related to equity, diversity, and inclusion.

Nice to have

• Undergraduate degree in a relevant discipline.
• Knowledge of European studies.
• Experience delivering high-level customer, client, or guest service.
• Typing speed of 60 words per minute.

Culture & Benefits

• Full-time staff position covered by CUPE 2950.
• Work with faculty, students, visiting scholars, community partners, diplomatic contacts, and academic and administrative units.
• Opportunity to support interdisciplinary research, events, study-abroad opportunities, and international collaborations.
• Term position ending June 30, 2027.