Service Administrator (Maritime)

Location: Gdynia, Poland

Company

hirify.global Maritime supports international maritime operations, including maintenance and repair services for vessel propulsion systems.

What you will do

• Review and verify travel claims from field service staff, coordinate reimbursements with Finance, and maintain expense records.
• Collect and validate timesheets and prepare service cost calculations covering labor, travel, and materials.
• Enter cost and sales data into the ERP system to support financial reporting, project tracking, and monthly closings.
• Issue customer invoices for completed field service work and respond to invoicing queries.
• Provide service reports and other documentation while supporting Finance when issues arise.
• Identify opportunities to improve service processes and systems.

Requirements

• Experience in a similar position, particularly with invoicing and business-trip settlements.
• Completed or ongoing university studies; finance, economics, or a related field is an advantage.
• Intermediate MS Excel skills and confidence using MS Office tools.
• English at a minimum B2 level, sufficient for free communication.
• Initiative, independence, accuracy, organization, and clear communication skills.
• Ability to adapt communication to different cultural expectations and seek support when needed.

Culture & Benefits

• Work in an international and stable company serving local and global markets.
• Exposure to the international maritime industry and cross-border vessel service operations.
• Training courses, workshops, and other professional development opportunities.
• Career growth opportunities and a supportive knowledge-sharing team environment.
• Employee benefits including life insurance, medical and psychological care, and additional perks.

Hiring process

• Applications are accepted until 25 August 2026.