Workplace Services Team Manager (EMEA)

Location: Hybrid, with a minimum of 3 days per week in an assigned office; role supports the Warsaw and London hubs and regional EMEA co-working locations.

Company

hirify.global is an intelligent content management and enterprise AI company helping organizations collaborate, secure content, manage the content lifecycle, and transform business workflows.

What you will do

• Oversee daily workplace operations across the Warsaw and London hubs, maintaining productive, safe, welcoming, and inclusive environments.
• Lead office space allocation, moves, build-outs, reconfigurations, maintenance, leasehold operations, and infrastructure coordination.
• Manage external vendors, tenders, onboarding, and service delivery for facilities, catering, repairs, maintenance, and non-IT procurement.
• Lead, mentor, and develop the regional Workplace Services team across Warsaw and London.
• Plan, forecast, track, and reconcile operational, event, and employee resource group budgets with Finance and Accounts Payable.
• Coordinate onboarding, events, ESG reporting, Health & Safety documentation, workplace communications, and employee experience initiatives.

Requirements

• Proven experience in workplace services, facilities, or office operations within a large, complex corporate environment.
• Experience leading and developing teams and coordinating regional, cross-functional initiatives across multiple locations.
• Strong negotiation, vendor management, stakeholder management, organizational, and communication skills.
• Experience managing operational and event budgets, including forecasting, tracking, and reconciliation.
• Understanding of Health & Safety compliance, ESG reporting, and audit processes.
• Proficient English is required; Polish is strongly preferred for the Warsaw-based role.

Nice to have

• Experience in a high-growth technology or SaaS company.
• Familiarity with employee resource group programming and community impact initiatives.
• Experience with co-working space management and multi-site EMEA operations.
• Experience with office openings or build-out projects.

Culture & Benefits

• Hybrid work with at least 3 days per week in the assigned office.
• Community and in-person collaboration are core parts of the working environment.
• Opportunity to improve workplace services through catering, coffee, space, mobile access, and wellbeing initiatives.
• Inclusive and equal-opportunity workplace focused on diverse experiences.