Candidate Experience Coordinator (AI)

Location: Cambridge, MA, United States; hybrid work with three days per week in the office, currently Tuesday, Wednesday, and one additional team-dependent day.

Company

hirify.global applies AI and machine learning to drug discovery, developing predictive and generative models to accelerate scientific research and create innovative medicines.

What you will do

• Own the end-to-end candidate experience from initial contact through final interview stages.
• Coordinate complex interdisciplinary interview loops across multiple time zones and manage last-minute changes.
• Host onsite or virtual interview days and maintain timely, supportive candidate communications.
• Manage Greenhouse job setup, interview processes, candidate statuses, and reporting data quality.
• Oversee onboarding and compliance operations, including right-to-work checks, people-data integration, and background checks.
• Identify process bottlenecks, improve workflows, document Talent Acquisition processes, and support training for coordinators and TA members.

Requirements

• Strong organisation, prioritisation, attention to detail, and ability to work in a fast-paced environment.
• Experience delivering a high-quality candidate experience with empathy throughout the recruitment lifecycle.
• Experience with online calendar and meeting applications, preferably G-Suite, and a data-driven approach to data quality.
• Excellent written and verbal communication skills with the ability to keep stakeholders informed.
• Experience coordinating schedules across multiple time zones and learning complex systems quickly.
• Ability to work in a hybrid arrangement and attend the Cambridge office three days per week.

Nice to have

• Experience with Applicant Tracking Systems, especially Greenhouse.
• Experience contributing to operational projects such as event logistics, data cleanup, or survey rollouts.
• Experience working with agencies or search firms as the primary external-partner contact.

Culture & Benefits

• Collaborative interdisciplinary environment spanning drug discovery, machine learning, and Talent Acquisition.
• Values centered on thoughtfulness, initiative, integrity, determination, and cross-functional collaboration.
• Hybrid working model designed to support knowledge sharing and in-person relationships.
• Commitment to equal employment opportunities and workplace accommodations for people with disabilities or additional needs.