Workplace & Culture Manager (AI)

Location: On-site in New York City, United States

Company

hirify.global builds conversational AI agents for healthcare that automate administrative workflows such as claims status checks, benefit verification, prior authorizations, patient scheduling, and balance reminders. The company is headquartered in New York, has an office in Barcelona, works with large healthcare organizations, and has raised $30M from leading investors.

What you will do

• Run daily New York office operations, including cleaning, maintenance, security, supplies, shipping, meeting rooms, food, drinks, and office perks.
• Manage vendors, negotiate contracts, oversee performance, coordinate with building management, and lead space planning as the team grows.
• Own the office budget, including planning, tracking, and monthly reporting.
• Welcome customers, candidates, investors, and guests, and coordinate customer and investor meetings at the headquarters.
• Build the workplace culture through quarterly events, celebrations, hackathons, offsites, all-hands meetings, office communications, and cross-office rituals with Barcelona.
• Own the New York onboarding, offboarding, candidate experience, employee questions, HR data accuracy, and day-to-day coordination with the US payroll and benefits provider.

Requirements

• 3–5 years of experience running an office, workplace, or employee experience function, ideally in a fast-growing startup.
• Experience owning high-visibility office operations, negotiating with vendors, and working with building management.
• Demonstrated ability to build, run, and improve processes end to end without constant supervision.
• Highly organized, proactive, detail-oriented, and able to close loops independently.
• Experience creating meaningful events and rituals and communicating effectively with founders, employees, guests, and candidates.
• Familiarity with US onboarding processes, including PEOs and I-9 verification, is required for the role's People operations.

Nice to have

• Experience opening, moving, or scaling an office.
• Experience with an HR system or applicant tracking system.
• Spanish language skills.

Culture & Benefits

• Build the workplace and culture function of a fast-growing, well-funded AI company.
• Work directly with the Head of People and company founders with substantial ownership from day one.
• Opportunity to grow within the People & Culture team into a broader Workplace & Culture Partner role or into Talent and People Operations.
• Collaborate with an international team across New York and Barcelona.
• Success is measured through smooth office operations, strong onboarding, positive guest and candidate experiences, and consistent participation in company events.