Conference Center Coordinator

Location: New York; on-site Monday-Friday, 9:00 AM-6:00 PM, with overtime as needed

Annual compensation: $65,000-$85,000, depending on qualifications and operational considerations.

Company

hirify.global is a leading global law firm advising clients on significant transactions and disputes through tailored legal strategies.

What you will do

• Book and manage conference room reservations for meetings, audio/video conferences, and special events.
• Monitor room utilization, resolve booking conflicts, and prioritize reservations based on business and client needs.
• Prepare, reset, and inspect conference rooms, including supplies, refreshments, nameplates, signage, and meeting materials.
• Remain available during meetings to respond to requests and support high-profile meetings and catered events.
• Collaborate with Catering, AV, and Facilities teams on meeting requirements.
• Provide back-up coverage for Reception and Flexible Workspace desks and perform related administrative duties.

Requirements

• At least 3 years of experience in conference services, catering, banquet services, or a similar role in a law firm or professional services environment.
• Exceptional interpersonal, communication, customer service, organizational, prioritization, and time-management skills.
• Ability to work independently and collaboratively, exercise discretion, adapt to changes, and escalate issues appropriately.
• High School Diploma or GED required; a Bachelor’s degree or equivalent relevant experience is preferred.
• Proficiency in Microsoft Office 365 and ability to learn workplace technology and reservation systems quickly.
• Ability to stand, walk, bend, twist, and lift up to 50 pounds, remain on one’s feet for extended periods, and work overtime as needed.

Nice to have

• Familiarity with online conference room reservation systems.
• Bachelor’s degree or equivalent relevant experience.

Culture & Benefits

• Concierge-level service environment supporting firm partners, attorneys, staff, clients, and guests.
• Health care and retirement benefits.
• Paid sick time, vacation time, and parental leave.
• Basic life insurance and Flexible Spending Accounts.
• Discretionary performance-based bonuses.