Facilities and Workplace Safety Coordinator

Location: Menlo Park, California, USA; onsite position

Salary: $54,400–$95,600 base compensation per year

Company

hirify.global provides AI-powered experience orchestration technology connecting people, systems, data, and AI for more than 8,000 organizations worldwide.

What you will do

• Support daily facilities operations and provide a welcoming first point of contact for employees, visitors, guests, and vendors.
• Coordinate reception services, conference rooms, access cards, guest passes, office supplies, mail, deliveries, and shared workplace areas.
• Coordinate with vendors, contractors, building management, and internal teams on maintenance requests and facilities projects.
• Support workplace safety inspections, emergency preparedness activities, safety meetings, documentation, and follow-up actions.
• Coordinate onsite onboarding, equipment-related requests, office lunches, meetings, employee programs, and social events.
• Maintain office records, calendars, directories, communications, and confidential workplace information.

Requirements

• Strong organizational, planning, prioritization, communication, and customer service skills.
• Ability to manage multiple priorities independently and collaboratively with employees, vendors, contractors, and service providers.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and apply sound judgment.
• Effective written and verbal English communication is required.
• Ability to work onsite in Menlo Park and move or lift workplace supplies weighing up to 30 pounds, with or without reasonable accommodation.

Nice to have

• Experience in facilities, workplace operations, office coordination, hospitality, reception, or administrative support.
• Experience coordinating vendors, workplace services, meetings, or office events.
• Knowledge of workplace safety practices, emergency procedures, or facilities processes.
• Relevant education, training, or certifications in facilities, workplace safety, business administration, or hospitality.

Culture & Benefits

• Medical, dental, vision, and telehealth coverage.
• Flexible work schedules and work-from-home opportunities where applicable.
• Open Time Off and 10 paid holidays.
• 401(k) matching, adoption assistance, and fertility treatment benefits.
• Career development, mentorship, learning programs, leadership development, and education support.
• Paid volunteer time, August Free Fridays, and well-being resources.

Hiring process

• Application review by Talent Acquisition and the hiring team.
• Zoom interview followed by meetings with the hiring manager and interview team.
• Most processes include no more than five interviews before final steps are communicated.