Maintenance Coordinator

Location: Villa Park, Illinois 60181, United States

Salary: $45,000–$55,000 per year, depending on experience

Company

hirify.global is hiring for a client seeking administrative support for community association maintenance operations.

What you will do

• Respond to homeowner maintenance inquiries by phone, email, and web portal, documenting conversations and follow-ups.
• Coordinate contractors, vendors, routine maintenance, approved work, and resident appointments.
• Review and complete daily maintenance work orders, match invoices to work orders, and close completed requests.
• Support Community Association Managers with contracts, vendor coordination, maintenance action items, and Board-approved work.
• Maintain CINC Portfolio Management records, recurring maintenance alerts, contract dates, vendor contacts, W9s, and certificates of insurance.
• Prepare homeowner notifications, vendor appointment notices, bids, email communications, and related correspondence.

Requirements

• 6 months to 1 year of related experience.
• Associate’s degree or equivalent from a two-year college or technical school preferred.
• Strong written and verbal communication, document analysis, reporting, and presentation skills.
• Basic mathematics skills, including percentages, proportions, discounts, and other calculations.
• Reasoning and problem-solving skills with the ability to follow written, oral, and diagram instructions.
• Proficiency with Microsoft Word, PowerPoint, Excel, email, and project management software.

Culture & Benefits

• Medical, dental, and vision insurance.
• 401(k) plan with employer matching.
• Life and disability insurance.
• Paid time off.
• Collaborative environment with opportunities to learn and grow.
• Occasional after-hours emergency support may be required.