Executive Administrative Assistant

Location: Lansing, Michigan, United States

Company

hirify.global is an equal opportunity workplace committed to applicable federal and state employment laws.

What you will do

• Provide comprehensive administrative support to a senior executive and manage a complex calendar.
• Research, route, and draft correspondence, documents, presentations, and other executive communications.
• Coordinate meetings, agendas, speaker materials, catering, video conferencing, and meeting records.
• Arrange business travel, maintain travel calendars, process expenses, and reconcile statements.
• Manage electronic files, databases, purchase orders in Oracle Financials, budgets, ledgers, and expense reports.
• Coordinate department town halls and team events while handling confidential information with discretion.

Requirements

• High school diploma or equivalent required.
• 5+ years of executive administrative assistance or office management experience required.
• Excellent proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong organizational, communication, customer service, judgment, and problem-solving skills.
• Ability to work independently, manage multiple ongoing requests, maintain confidentiality, and collaborate across internal and external stakeholders.
• Ability to work overtime and respond to requests outside normal business hours when required.

Nice to have

• Associate degree or equivalent work experience.

Culture & Benefits

• Equal opportunity workplace with a commitment to legally protected employment rights.
• Tobacco-free company facilities and campuses.
• Work includes collaboration with internal associates and external clients across multiple office locations.