Executive Assistant, Exploration

Location: Houston, Texas, United States of America. Relocation will not be considered. Expatriate assignments will not be considered.

Company

hirify.global is the employer for this executive administrative support position.

What you will do

• Provide independent, confidential executive assistant and administrative support to the Vice President, Exploration.
• Manage calendars in Outlook and coordinate logistics, agendas, pre-reads, meetings, conferences, events, and special functions.
• Coordinate domestic and international travel, including itineraries, documentation, visas, immunizations, expenses, and reports.
• Manage a team of administrative assistants and oversee day-to-day work.
• Monitor correspondence, assign and follow up on action items, manage distribution lists, and support organizational communications.
• Serve as the primary point of contact for internal and external stakeholders, including confidential and critical matters.

Requirements

• High school diploma or equivalent.
• At least 5 years of administrative experience.
• Advanced proficiency with Microsoft Office, Microsoft Teams, OneNote, CTREX, OneDrive, Excel, PowerPoint, SharePoint, Workplace, and Workday.
• Strong discretion, confidentiality, accuracy, initiative, attention to detail, and ability to prioritize urgent matters.
• Must be based in Houston, Texas, United States; relocation will not be considered.

Culture & Benefits

• Full-time employment supporting senior exploration leadership.
• Collaboration with executives, executive assistants, administrative teams, communications, and business units.
• Work includes domestic and international business travel coordination.
• Equal opportunity employment and reasonable accommodation support are provided.